Preparation for the defence ceremony

Defence ceremony information session

PhD candidates are advised to attend an information session regarding the practical aspects of the defence ceremony. At this session you will have the opportunity to test your presentation. You have to indicate this on registering for the session. Overview protocol meetings.

Audio-visual support

You can use a PowerPoint presentation to support your layman's talk (introductory talk). We ask you to bring your presentation on a USB stick and, if possible, also provide a back-up in the form of a second USB stick or in your e-mail. The use of your own laptop is also possible. If you want to use an Apple laptop, we kindly ask you to bring your own converter. The size of the slides should be 16:9. Please note that the presentation view (where your text is displayed below your slides) does NOT work at both locations.

Dress Code

The dress code is the same for both candidates and paranymphs. It is appreciated that you stick to the following guidelines;

• Gentlemen: a dress suit with a white waistcoat and white bow tie, black shoes and black socks. If this is not possible, a clean suit will also do
• Ladies: festive clothing, appropriate to the nature of the ceremony, not too revealing and comfortable shoes

Photographer

Taking photographs during the graduation ceremony is allowed, except during the 45 minutes of questioning. The photographer does not have to stand on one spot for the photos, it is allowed to walk around. The only condition for taking photographs behind the committee members is that the photographer may not hinder the committee members. You can contact the following photographers if necessary:

Reception

Campus Woudestein

For the organisation of a reception on campus Woudestein, please contact Vitam. There are a number of possibilities for location on the campus; Cum Laude (two floors below Senate Hall and in the Sienna (ground floor Tinbergen building). For all information regarding the reception, please contact Vitam. You can also choose to have the reception in the Erasmus Pavilion

Location Erasmus MC

A reception at the Erasmus MC location always takes place in the foyer of the Education Centre on the fourth floor next to the Prof. Andries Queridozaal. The catering for this can only be provided by the house caterer Kade80. They have prices for snacks and drinks, but it is also possible to purchase only drinks. For all information regarding the reception, please contact Kade80.

Zoom

For each PhD defence ceremony a Zoom link is created in case someone has to participate online unexpectedly. All committee members (including the chairman and promoters) and yourself receive this zoom link two weeks prior to the ceremony in two separate e-mails. An agenda invitation with only the zoom link and an official invitation in which the zoom link is mentioned again, just to be sure. This zoom link must not be sent to your guests!

Livestream

Every PhD defence ceremony has a livestream. This livestream is meant for guests who cannot be physically present during your ceremony. You will receive the livestream link as soon as we have it. A recording will also be made of the live stream so that you can enjoy watching it again at a later time.

Media tips for scientists

FACULTIES WOUDESTEIN

A few weeks before your PhD defence, complete this form to submit material about your dissertation. If our press officers see opportunities for press coverage, they will contact you for a press release. This press release will be included in the EUR newsletter and posted on the website. If you would also like your message to be sent to trade journals or your own press relations, please provide the addresses to Team Press Information of Marketing & Communication.

FACULTY ERASMUS MC

Does your promotion seem interesting to the media, or are you having doubts? If so, please contact one of the Erasmus MC press officers.

The Beadle’s Office will post an announcement om the academic calendar and on your faculty’s event page.