This academic year the defence is decoupled from the graduation. Students who defend after 30 June, will have a separate defence and can participate in the Master Graduation Day which will take place in the second week of December. From 15 May till 30 June students will be able to choose whether you want to have the traditional defence + graduation or want the separate defence + attendance of the Master Graduation Day in December.
Important dates
The following periods and regulations are important:
- Defences in the period 15 May till 30 June 2024: you can choose whether you want to have the traditional defence + graduation or want the separate defence + attendance of the Master Graduation Day in December. Make sure that you also inform your supervisors about your choice.
- Defences after 30 June 2024: All students have the separate defence. When requesting your graduation, you can indicate whether you want to attend the Master Graduation Day in December.
The last possible data for a traditional defence + graduation in an examination room is 27 June. An online traditional defence + graduation can take place until 30 June.
The procedure for the new defence can be found in the Thesis Manual and in the document Tips for the Defence.
Master Graduation Day
During the Master Graduation Day, you will receive your diploma and festively conclude your studies with your lecturers, fellow students, family and friends. The event will take place in the second week of December in the evening. The exact date and time will be announced soon.
Students who want to participate in the Master Graduation Day in December need to have requested their diploma and defended their thesis latest 1 December 2024. This is a hard deadline, and late requests will not be taken into consideration. Please be aware that students who defend their thesis in the period 1 November to 1 December might not get their actual diploma during the Master Graduation Day but a mock-up due to the administrative time needed to make the diploma. Rest assured that the rest of the event will be the same for you.
Diploma
When you request your defence and diploma in Osiris, you can indicate whether you would like to attend the Master Graduation Day and receive your diploma there. In case you do not want to attend the Master Graduation Day, you can pick up your diploma yourself at the the Erasmus Student Service Centre (ESSC) after making an appointment via the online appointment system. Alternatively, we can use a secure international courier to send your diploma to your home address (abroad). As we are not allowed to issue a diploma more than once (WHW)), if your diploma is lost during transport - even if the University is aware of the loss - we cannot issue a new copy. We therefore recommend that you use this service only as a last resort, and you should understand and accept the risk of this happening.
Graduation procedure Erasmus School of Economics
The master's defenses take place on campus. If there are reasons why you cannot defend your thesis in person, you can submit a request for an online defence to the examination board.
You can do this by logging in to OSIRIS student, to the tab 'Cases'. Click on 'My cases', then click on 'Start a new case' at the top right and select the case 'Request Online Master Thesis Defence'.
For physical defences, the following procedure applies:
After your supervisor has approved your Master thesis via the Thesis Workflow, you will receive an email from the Thesis Workflow at your student email address.
You can only request your defence if all your results have been processed in Osiris (except your thesis result) and you have received the approval from the Thesis Workflow.
After this you log in to OSIRIS student and go to the tab 'Cases'. Click on 'My cases', then click on 'Start a new case' at the top right and select the case 'ESE Application for master’s degree Erasmus School of Economics'.
Before you fill in the application form, first discuss with your supervisor when you can defend your thesis.
After consulting with your supervisors, you fill in the application form for the master’s exam, indicating your agreed date and time.
Within 2 to 3 working days, you will receive an approval or rejection on your student e-mail address.
You can check the availability of the examination rooms via the guide below.
You cannot reserve multiple hours unless you must defend 2 Masters or a 2nd specialisation.
(Please note that the time may change due to unforeseen circumstances)
Your thesis defence takes about 1 hour.
Graduation dates ESE
For both students and supervisors, it is important to realise that in general there are five weeks between the moment that the final version of the thesis is submitted and the defence of the thesis.
Registrations must *be received at *least 2 weeks before the requested graduation date on the appropriate form.
Graduation day ESE
To ensure that the graduation day and the presentation of your diploma proceed smoothly, we have set out several matters. This protocol applies to students who are taking the master’s exam.
- The graduation ceremony takes place in one of the examination rooms in the Erasmus building (A).
- On this day you must report to room AB-11 fifteen minutes before the start of the examination session.
- When your defence of your thesis is public, your guests are allowed to attend.
- In the thesis discussion, you first explain your research, the methods and the conclusions as formulated in your thesis in about 15 minutes, after which the thesis committee will ask you questions.
- Then the committee leaves the examination room, where they will deliberate on the final grade, so that you and your guests can wait there for their return
- When your thesis grade has been determined, the festive part of the ceremony begins
- The committee will provide you with feedback and your supervisor will give a small speech. You then receive your diploma, list of marks and a supplement
- Afterwards there is an opportunity to congratulate in the hall
There are various restaurants on the university complex where you can continue the festivities. It is advisable to inquire about the possibilities in advance and to make reservations in time.
Check the website for the possibilities.
On behalf of the Team Study Progress & Diplomas we wish you a happy day!
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