Financial Administrative Assistant

Introduction

Do you like to work in a team that supports international students and academics all their administrative financial processes and do you consider yourself a team player, then continue reading about this vacancy. We are looking for a financial administrative assistant at the International Institute for Social Studies (ISS) in The Hague. ISS is an institute of Erasmus University.

Job description

As financial administrative assistant, you support the project controller in the correct management of the externally-funded projects. You support the business controller in the financial administration for ISS in general. You independently manage the financial administration regarding students and report to the business controller.

You do this by actively collecting information and consulting with colleagues if necessary. You make necessary bookings, overviews and invoices, and check the administration on errors. You work closely with the central administration of Erasmus University Rotterdam (EUR) and you are an important source of information on various financial matters for ISS staff and students.

The main activities include

• Collecting information from various colleagues and systems, setting up and keeping track of overviews and reports.
• Drawing up invoices and settlements with other EUR organizational units.
• Making bookings related to projects, scholarship payments, student housing, student insurance and travel expenses, and sending payment reminders to students and other debtors on payment arrears and follow up.
• Check several intermediate and general ledgers accounts and ensure reconciliation Generating and checking financial overviews from the ERP system (currently SAP) and if necessary, initiate corrections.
• Checking declarations and time statements for correctness and completeness. Providing financial monitoring information and -analysis of small projects.
• Answering questions from students and colleagues regarding various financial matters and procedures.

Job requirements

• You have completed MBO+ education in a financial or administration field of study with several years of relevant working experience in project administration.
• You are a proactive, flexible personality and find it a fun challenge to make processes run as efficiently as possible. We offer and ask a high degree of independence.
• You are results-oriented, accurate and have strong (intercultural) communication skills; an excellent command of English and Dutch, both written and spoken is essential.
• You have excellent skills in Excel and extensive experience in creating and drafting reports. You have experience with ERP systems, preferably SAP.
• You are comfortable and sensitive to working in a highly intercultural environment, partly only English and partly only Dutch speaking.

Employment conditions and benefits

We offer you an internationally oriented and varied job in an enthusiastic team, with excellent working conditions in accordance with the Collective Labour Agreement for Dutch Universities (CAO-NU).

The start date of this position is as soon as possible and you will be based at the International Institute of Social Studies (ISS) located in The Hague. This position is for 0.8 FTE. The salary is dependent on your experience and knowledge and ranges from a minimum of € 3.186 to a maximum of € 4.255 gross per month (scale 8) on a fulltime basis (38 hours), in accordance with the CAO-NU. The contract is entered into for the duration of one year and can be converted into a permanent contract if performance is good and the organizational circumstances remain unchanged.

Everything else we offer you, you can find below!

-        Everything you need for a good work-life balance: the option to work from home in consultation with your manager, 41 days of paid leave with a 40 hour contract, 8% holiday pay and an 8.3% end-of-year bonus, and a significant discount on a subscription for our on-campus sports centre at EUR.

-        Sustainable, inclusive and diverse work environment with an open culture, where you can be yourself and we pay attention to each other and to the world around us. Make the most of our bicycle budget, or join networks such as Young@EUR, FAME or QuEUR.

-        Time and space for your development in the broadest sense: development days and a personal career budget and free access to our university library.

-        Good pension with ABP that EUR contributes 2/3rds towards, discounts on various collective insurances with Zilveren Kruis Achmea, Loyalis, and Allianz, and compensation for travel, working from home and home internet use.

-        Are you currently combining your job with parenthood, or do you want to do so in the future? EUR offers partially paid parental leave and fully paid additional birth leave for partners, and our campus features a daycare (daycare not paid for by EUR).

-        Moving to the Netherlands for your job with EUR? Then you may be eligible for the 30%-ruling if you meet the requirements of the Belastingdienst (Dutch tax agency), and with our Dual Career Programme we will also help your partner find the right job for them.

Employer

Erasmus University Rotterdam (EUR) is an internationally oriented university with a strong social orientation in its education and research, as expressed in our mission ‘Creating positive societal impact’. EUR is home to 4.100 academics and professionals and almost 33.000 students from more than 140 countries. Everything we do, we do under the credo The Erasmian Way – Making Minds Matter. We’re global citizens, connecting, entrepreneurial, open-minded, and socially involved. These Erasmian Values function as our internal compass and create EUR’s distinctive and recognizable profile. From these values, with a broad perspective and with an eye for diversity, different backgrounds and opinions, our employees work closely together to solve societal challenges from the dynamic and cosmopolitan city of Rotterdam. Thanks to the high quality and positive societal impact of our research and education, EUR can compete with the top European universities. www.eur.nl.

Faculty / Institute / Central service

The International Institute for Social Studies (ISS) is a highly diverse international community of scholars and students from the global South and the North from over 50 different countries. It brings together people, ideas and insights in a multidisciplinary setting which nurtures, fosters and promotes critical thinking and innovative research into fundamental social problems. The strong partnerships with organizations and individuals in developing countries make up a network where we co-create knowledge so that teaching and research remain societally relevant. Key to the ISS philosophy and practice is the wish to contribute to achieving social justice and equity on a global level. Our research focuses on understanding developmental problems that exist in different parts of the world. With our teaching we aim to train our students to be global critical citizens, professionals and change agents who can make a difference in the world. ISS also acquires and manages externally funded projects for teaching, research and capacity building from a wide range of donors.

Group

As a financial administrative assistent, you will work within the Institute's Professional Services. Professional Services consists of various departments, including student administration, the welfare office, the project office, facility services and the Finance and Control team. Professional Services employs approximately 45 employees.

Department

The Finance and Control team is responsible for the financial and administrative management of the activities carried out by ISS, including projects. We do this by accurately administering, by providing accurate and timely information, and by advising management and colleagues on financial and control matters.
The team consists of a business controller, a project controller and a financial administrative assistant. The working atmosphere at ISS is informal and is characterized by a high degree of loyalty and collegiality.

Additional information

Persons of all gender identities or expressions, sexual orientations, religions, ethnicities, ages, neurodiversities, functional impairments, citizenships, or any other aspect are welcome to apply and join the EUR community.

Applying

Please submit your application, consisting of a motivation letter and CV, before the 27th of October 2024. Interviews are expected to be held in week 45. 

You can find more information about ISS on our website www.iss.nl. For more information about this vacancy, please contact Arnoud Legerstee, Business Controller, via legerstee@iss.nl or tel:+31(0)70-4260497.

We look forward to receiving your application!