Events Project Manager

Introduction

Are you a dynamic, detail-oriented professional with a passion for planning unforgettable events? We are seeking an Events Project Manager to lead the design and execution of impactful alumni, corporate and graduation events. If you thrive in fast-paced environments, excel at managing multiple projects, and love working collaboratively, we’d love to hear from you!

Job description

You are responsible for project management and operational delivery of a portfolio of alumni and school level events, as well as the continuous pursuit of improvement and a better guest experience. Your main responsibility in this position is the safeguarding of the operational planning of our events in collaboration with the other Events Project Managers.

In this role, you work closely with the corporate & communications team, programme managers, faculty and alumni managers to deliver an engaging and professional events programme in support of RSM’s strategic priorities and the alumni and student life cycle.

You will support the Associate Director Events with developing and delivery of annual RSM events programme which includes, but is not limited to, Graduations, Academic Events, Alumni Events, Reunions, Corporate Events. You work within the Corporate & Alumni Relations team and in partnership with many stakeholders to deliver a varied and engaging events programme for our community.

Your tasks and responsibilities include:

• Contribute to annual strategic event plans:
  • Contribute to the development of the annual strategic RSM Events programme
  • Maximise opportunities to promote alumni & corporate events programme through the relevant communications channels.
  • Identify and suggest potential new event opportunities; defining their purpose, proposing the required resource and what will be required to trial them.
     
• Event Management:
  • Manage portfolio of events projects with professional events planning and administration
  • Project manage events including maintaining clear project plans, agreeing required support from colleagues, and ensuring all event requirements are identified and delivered to plan.
  • Ensure quality and first-class experience by following procedures and sharing ideas and best practices with the team members and relevant stakeholders
  • Maintain overview and schedule of project activities and regularly communicate the changes and updates to the programme managers and other stakeholders.
  • Ensure first-class stewardship and hospitality for honoured guests and speakers
  • Follow best practice in terms of events project management, guest attendance and experience by seeking feedback and reviewing all completed events.
     
• Relationship management:
  • Work with programme managers and faculty to ensure a coordinated approach to RSM events
  • Act as a point of contact for queries from guests and alumni by telephone, letter, email and other media; respond in a timely and efficient manner.
     
• Effective communication with and to all stakeholders:
  • Act as first point of contact for all stakeholders in relation to assigned events projects
  • Develop and maintain positive working relationships with a wide network of external partners and stakeholders related to assigned projects including host schools/universities, corporate contacts, hotel staff and faculty

Job requirements

To be successful in this position, you will need to have the following knowledge, expertise or skills:

• A Bachelor’s degree or equivalent through experience.
• Minimum 5-7 years of working experience in events project management or equivalent
• Ability to deliver efficient, up-to-date and professional events project administration
• Ability to work and communicate effectively with all levels within and outside the organisation
• Good IT skills and fast learner in new software applications
• Excellent verbal and written communication skills in English (Dutch is a benefit)

In addition to these skills, you have a service oriented, friendly and professional attitude and you can take initiative and work independently. You have an organisational talent that is efficient, accurate and on top of things. Lastly, you are willing to travel occasionally and to work outside of normal office hours for the delivery of our events.

Employment conditions and benefits

We offer an ambitious, international and dynamic environment, in which we compete with the top business schools in Europe. You will be part of a close, innovation-driven team on a vibrant university campus. Your ambition and personal drive will be greatly valued and we invest in personal development. We make sure you feel good about yourself, that you enjoy your work and that you grow in your profession.

You will also get:

• A salary between € 3,500 - € 4,500 gross per month on fulltime basis (ex. 8% holiday allowance), based on your education, knowledge and work experience.
• 25 holidays and 12 ADV days.
• Variable end of year performance bonus.
• The flexibility with regards to work from home.
• Travel cost reimbursement (the possibility to travel with NS business card)
• Discount on membership of Erasmus Sport.  
• Access to online learning platform GoodHabitz and wellbeing platform OpenUp.
• Regular fun work events and drinks. 
• Participation in our collective pension scheme: premium full paid by RSM, voluntary employee contribution is optional.

Employer

Rotterdam School of Management, Erasmus University Rotterdam (RSM BV) is one of Europe’s most international and innovative business schools. Its primary focus is to develop business leaders with international careers who can become a force for positive change by carrying their innovative mindset into a sustainable future. RSM BV is privately funded and provides a first-class portfolio of bachelor, master, MBA, PhD and executive programmes with an international team of 100 staff working from the university campus in Rotterdam.

RSM BV offers an environment where the staff is encouraged to embrace change as a challenge in helping the organisation reaching its goals and those of its students. The working atmosphere at RSM BV is informal and communication lines are short. Being an independent and commercial company within the Erasmus University, the situation of RSM BV is sometimes complex and challenging. At the same time the company itself it small enough to maintain personal contacts and be able to have an overview of what’s going on throughout the organisation. The environment is culturally diverse and very international.

RSM BV is located in a pleasant and relatively small office, based at the Erasmus University campus in Rotterdam. It’s a lively environment, with students, staff and different companies and restaurants. The office is easy to reach by public transport as well as by car.

RSM BV is an equal opportunity employer and explicitly encourages applications from candidates of all genders, ethnicities and nationalities. RSM BV values internal mobility; therefore internal candidates are strongly encouraged to apply. For more information, please visit the RSM BV website: www.rsm.nl</p

Additional information

Would you first like to learn more about the position or about RSM BV? Please contact Ms Saskia Piercy, HR Advisor at RSM BV via recruitment@rsm.nl

Applying

If you see yourself as a person who thrives by working in a innovating, stimulating, international and growing environment and you recognize yourself as a qualified candidate for this vacancy, please click on the application button on this page and send your CV and covering letter (in English) to Ms Saskia Piercy, HR Advisor, Rotterdam School of Management BV, Erasmus University.
 

Timeline
This full hiring process will exist out of two interview rounds. After the first round, you will be notified if you’re through to the second interview round.

Application deadline:     10 January 2025